Rochester Institute of Technology implemented its first Open Access repository in 2002. An early effort to quickly populate and legitimize the repository, coupled with staff turnover, led to a collection of materials that was inconsistent, accompanied by insufficient metadata, and of dubious copyright status. While the system itself was re-evaluated and migrated to a new platform in 2012, much of the original content was batch imported without further inspection. In 2017, we underwent a systematic audit of all 2,500+ faculty works (student theses and dissertations were excluded from this project) to check for copyright compliance, as well as adherence to our current deposit policies. As a result, it was determined that almost half of our collection needed to be removed due to either policy violations or uncertainty about copyright permissions. Many of the articles we could retain required metadata updates in order to be complaint with publisher green Open Access policies and basic metadata standards in general. This project gave us insight into what is required to better sustain a digital repository collection in the long-term: documentation and succession planning, thorough standards and policies, consistent staff training, and attention to publisher Open Access requirements.

Date of creation, presentation, or exhibit


Creative Commons License

Creative Commons Attribution-Share Alike 4.0 International License
This work is licensed under a Creative Commons Attribution-Share Alike 4.0 International License.


These are the slides for a presentation at the Open Repositories Conference, June 4-7, 2018, Bozeman, MT.

Document Type


Department, Program, or Center

The Wallace Center


RIT – Main Campus